Submitting New Electronic Medical Orders

 In

Build & Submit Electronic Orders

Users are able to submit electron order built from current CPT & ICD codes searchable via text or numeric value and communicate the referral to a facility of their choice in real time.  In an effort to provide an all inclusive accurate order free of holes the first time, uploading supporting documentation, along with any order notes are always suggested.

How To Navigate:

    1. First, search for the patient (reference tutorials for guidance) your interested in building a new order for
      1. If the patient does not have a record the user will need to add the patient as a New Patient 
      2. Select the appropriate patient from the Search Results, then select “Show Orders
    2. At this point the user will be able to see the history, including all pre-certification request previously made for that patient, select “New Order” button in the upper right hand corner
    3. Fill in the web form with appropriate order information
      • Insurance:  User needs to select the insurance company, for that patient, as it relates to the pre-certificaion request
      • Physician:  User must select the physician requesting the patient pre-certification
        • Users are able to only select from the physicians they have permission to request certs on behalf of
      • Procedure:  Standard CPT codes, searchable via numeric or textual description
        • Reference notes – “Use 00000 if Unknown” in the event a referral is being made to another healthcare practice and the procedure is unknown
        • Take note of the gear icon, uses as a quick reference guide for the user to select from CPT codes often used
      • Diagnosis:  Standard ICD codes, searchable via numeric or textual description
        • Take note of the gear icon, uses as a quick reference guide for the user to select from ICD codes often used
        • Users are able to select multiple diagnosis codes when appropriate
        • Reference notes – “Use 00000 if Unknown” in the event a referral is being made to another healthcare practice and the diagnosis is unknown
      • Referral Facility:
        • Existing Location:  Pick from a fellow facility currently also using Stratus
          • Take note of the gear icon, uses as a quick reference guide for the user to select from locations often used
        • Kept In House:  Select kept in house, in the event the patient pre-certification request is for internal (the users home facility) use
        • New Location:  Allows the user to denote the patient pre-certification request or patient referral to be made on behalf of a facility not currently leveraging the power of Stratus (not likely the case for long, a member of the team at Cguros will be contacting the facility shortly)
      • Notes Section:  Order notes could not be more critical, they let the receiving physician know whats going on, please include everything relevant to the order
        • PRE-CERTIFICATION REQUEST CAN’T BE COMPLETED & APPROVED WITHOUT EXPLICIT ORDER NOTES
          • Please include things like, is the patient a candidate for injections?
          • Has the patient competed physical therapy?
          • What is the physician looking to determine based on the results of the procedure, or imaging?
          • What is the patient symptoms and or complaints?
          • What are the findings of the physician, during the initial check up?
      • Pre-certificaion:  Users will notice check box, by default notice it remains checked
        • When selected:  Patient pre-certification will be attained & communicated
        • Bypassing:  Denotes the choice to communicate simply as an electronic order aka. referral without a pre-certificaion
      • Expedite Order:  When selected, Stratus works that much quicker to return a pre-certificaion authorization number
    4. Select “Save

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